The preparation for a board meeting can be a stressful process with multiple stakeholders board-management.blog/no-limit-to-the-virtual-data-room/ to manage and timelines to adhere to. By following a defined structure and making use of the right tools with it, you can minimise the pressure on everyone involved and enhance the value of your meeting.
Plan your agenda for board meetings to maximize the amount of time available for discussion and decision-making. Each item should have an estimated time and a clear purpose, like the gathering of information or obtaining an informed decision. When discussions diverge from the agenda, gently guide the conversation back to agenda topic. Make sure someone is recording notes so that the key decisions and results are documented.
It is important to ensure that all attendees are informed about the meeting, which includes the date, time and location. This is best done using a portal for boards which can automate the process of distributing the materials.
Introduce all attendees to the meeting including special guests and visitors. Make a roll-call to determine if there’s a sufficient quorum for the meeting. Review any business issues that remain unresolved from the previous meeting, and then approve minutes.
You can utilize the remaining time to discuss any new business or other topics that need to be discussed before the meeting concludes. It’s also a great time to replace any public notices with the date, time and place of the next meeting.
Samantha Pena
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