The security of confidential data exchanges is a critical issue that should not be left unanswered. Any lapse in the transfer of sensitive information could result in costly and lasting damage to a business’s reputation.
Your staff must collect and send confidential data to various parties. This is for many reasons. It could be a customer’s home address or bank account information or even a medical record which is distributed to a variety of hospitals. It could also be records of employees shared with government agencies or payroll companies for various reasons.
To limit the chance of a security breach on the internet, it is important to ensure that sensitive data is transmitted via a secure website. This is true, even when your team is working with a third party that doesn’t know your security protocols.
Ensure all staff handling confidential information is properly trained on your policies during their onboarding process. They must also be informed throughout the duration of their employment. This will allow them to make better decisions in the moment when they’re confronted with an informational piece that they’ve never encountered previously.
It is essential that anyone who handles confidential electronic files needs to be identified as an individual with a unique password to prevent access by unauthorized persons. Furthermore physical files should be stored safely in a safe or cabinet and only couriers that have confidentiality protocols are able to handle the files. Securely storing files is a different way to ensure that no information is accidentally disclosed.
Samantha Pena
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