Documents issued by the government are extremely sensitive and require a high level of security. A document management tool can help streamline processes, automate processes, eliminate the need for physical space for storage, and assist in ensuring regulatory compliance by enhancing security procedures.
A secure document management system will protect sensitive files by providing an access control list that permits only authorized users to view and work on specific folders and documents. It must also be able to record changes to provide transparency on who is accessing documents, and make sure that only the most up-to-date version is being used. Tagging tools let employees organize and sort documents according to their metadata, making retrieving files easier.
Streamline Workflows by using Web eForms
With the appropriate document management system, you can digitally enhance your organization’s operations, services internal communications, as well as engagement with the public. Automated workflows and eSignatures are utilized to direct documents for review, eliminating the necessity for messy paperwork, deadlines that are missed and manual processing.
ULTIMATEFORMS is a powerful document management system that enables agencies to create a paperless office and enhance the way they engage with citizens. It has a user-friendly interface that makes it simple for users with limited technical knowledge to design, create and automate applications. It’s also 21 CFR Part 11 compliant, so it provides the audit trail, reports and electronic signature capabilities that are required for regulated industries. It will let you manage, control and track all your data in one location, improving efficiency and reducing costs.
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